The Psychology of Management by L. M. Gilbreth (latest books to read txt) 📖

As an example of professional observation and investigation with which no untrained observer could compete, we cite the epoch making work of Dr. Taylor in determining the most efficient speeds, feeds, cuts and shape of tools to use for the least wastefulness in cutting metals.14

Dr. Taylor, an unusually brilliant man, at the end of twenty-six years, working with the best scientists, engineers, experimenters, and workmen, after an expenditure of literally hundreds of thousands of dollars, was able to determine and write down a method for cutting metals many times less wasteful in time than was ever known before; but the data from the experiments was so complex and involved that a considerable knowledge of higher mathematics had to be used to apply the data. Furthermore, the data was in such form that it took longer to use the knowledge contained therein than it did to do the work on any given piece of metal cutting. After gathering this knowledge, Dr. Taylor, with his assistants, first Mr. Gantt and finally Mr. Barth, reduced it to such a form that now it can be used in a matter of a few seconds or minutes. This was done by making slide rules. 15 Today workers have this knowledge in a form that any machinist can use with a little instruction. As a result, Dr. Taylor's observations have revolutionized the design of metal cutting machinery and the metal cutting industry, and the data he collected is used in every metal cutting planning department.

Furthermore, as a by-product to his observations and investigations, he discovered the Taylor-White process of making high speed steel, which revolutionized the steel tool industry. No untrained workman could expect ever to compete with such work as this in obtaining results for most efficient planning and at the same time perform his ordinary work.

Wastefulness of Individual Planning. — Even if it were possible so to arrange the work of every worker that he could be in close proximity to the equipment for planning and could be given the training needed, individual planning for "small lots" with no systematized standardization of planning-results would be an economic waste that would cause an unnecessary hardship on the worker, the employer and the ultimate consumer. Individual planning could not fit the broad scheme of planning, and at best would cause delays and confusion, and make an incentive to plan for the individual self, instead of planning for the greatest good of the greatest number.

Again, even if it were possible to plan best by individual planning, there is a further waste in changing from one kind of work to another. This waste is so great and so obvious that it was noticed and recognized by the earliest manufacturers and economists.

Hardship to the Worker of Individual Planning. — To obtain the most wages and profits there must be the most savings to divide. These cannot be obtained when each man plans for himself (except in the home trades), because all large modern operations have the quantity of output dependent upon the amount of blockades, stoppages and interferences caused by dependent sequences. It is not, therefore, possible to obtain the most profit or most wages by individual planning. Planning is a general function, and the only way to obtain the best results is by organized planning, and by seeing that no planning is done for one worker without proper consideration of its bearing and effect upon any or all the other men's outputs.

The Man Who Desires to Be a Planner Can Be One. — If the worker is the sort of a man who can observe and plan, or who desires to plan, even though he is not at first employed in the planning department, he is sure to get there finally, as the system provides that each man shall go where he is best fitted. Positions in planning departments are hard to fill, because of the scarcity of men equipped to do this work. The difficulty of teaching men to become highly efficient planners is one of the reasons for the slow advance of the general adoption of Scientific Management.

The Man Who Dislikes Planning Can Be Relieved. — It must not be forgotten that many people dislike the planning responsibility in connection with their work. For such, relief from planning makes the performance of the planned work more interesting and desirable.

Provision for Planning by All Under Scientific Management. — Much has been said about the worker's "God-given rights to think," and about the necessity for providing every worker with an opportunity to think.

Scientific Management provides the fullest opportunities for every man to think, to exercise his mental faculties, and to plan

1. in doing the work itself, as will be shown at length in chapters that follow.

2. outside of the regular working hours, but in connection with promotion in his regular work.

Scientific Management provides always, and most emphatically, that the man shall have hours free from his work in such a state that he will not be too fatigued to do anything. Furthermore, if he work as directed, his number of working hours per day will be so reduced that he will have more time each day for his chosen form of mental stimulus and improvement.

Our friend John Brashear is a most excellent example of what one can do in after hours away from his work. He was a laborer in a steel mill. His duties were not such as resemble in any way planning or research work, yet he became one of the world's most prominent astronomical thinkers and an Honorary member of the American Society of Mechanical Engineers, because he had the desire to be a student. Under Scientific Management such a desire receives added impetus from the method of attack provided for through its teaching.

Functionalizing the Work Itself. — The work of each part of the planning and performing departments may be functionalized, or subdivided, as the result of motion study and time study. The elementary timed units are combined or synthesized into tasks, made to fit the capabilities of specialized workers. It is then necessary to: —

1. List the duties and requirements of the work.

2. Decide whether the place can be best handled as one, or subdivided into several further subdivisions, or functions, or even sub-functions, for two or more function specialists.

For the sake of analysis, all work may be considered as of one of two classes: —

1. the short time job.

2. the long time job.

These two divisions are handled differently, as follows:

The Short Time Job. — On the short time job that probably will never be repeated, there is little opportunity and no economic reason for specially training a man for its performance. The available man best suited to do the work with little or no help should be chosen to do it. The suitability of the man for the work should be determined only by applying simple tests, or, if even these will cause costly delay or more expense than the work warrants, the man who appears suitable and who most desires the opportunity to do the work can be assigned to it.

If the job is connected with a new art, a man whose habits will help him can be chosen.

For example: — in selecting a man to fly, it has been found advantageous to give a trick bicycle rider the preference.

There is no other reason why the man for the short job should not be fitted as well to his work as the man for the long job, except the all-important reason of cost for special preparation. Any expense for study of the workers must be borne ultimately both by worker and management, and it is undesirable to both that expense should be incurred which will not be ultimately repaid.

The Long Time Job. — The long time job allows of teaching, therefore applicants for it may be carefully studied. Usually that man should be chosen who, with all the natural qualifications and capabilities for the job, except practical skill, requires the most teaching to raise him from the lower plane to that highest mental and manual plane which he is able to fill successfully continuously. In this way each man will be developed into a worker of great value to the management and to himself.

The man who is capable and already skilled at some work is thus available for a still higher job, for which he can be taught. Thus the long job affords the greatest opportunity for promotion. The long job justifies the expenditure of money, effort and time by management and men, and is the ideal field for the application of scientific selection and functionalization.

Effect of Functionalization upon the Work. — Under Traditional Management, there was little or no definite functionalization. If the quantity of output did increase, as the result of putting a man at that work for which he seemed best fitted, there was seldom provision made for seeing that the quality of product was maintained by a method of constructive inspection that prevented downward deviations from standard quality, instead of condemning large quantities of the finished product.

Under Transitory Management, the Department of Inspection is one of the first Functions installed. This assures maintained quality, and provides that all increase in output shall be actual gain.

Under Scientific Management, functionalization results in increased quantity of output, 16 with maintained and usually increased quality. 17 This results in decreased cost. The cost is sufficiently lower to allow of increased wages to the employés, a further profit to the employer, and a maintained, or lowered, selling price. This means a benefit to the consumer.

It may be objected that costs cannot be lowered, because of the number of so-called "non-producers" provided for by Scientific Management.

In answer to this it may be said that there are no non-producers under Scientific Management. Corresponding work that, under Scientific Management, is done in the planning department must all be done somewhere, in a less systematic manner, even under Traditional Management. 18 The planning department, simply does this work more efficiently, — with less waste. Moreover, much work of the planning department, being founded on elementary units, is available for constant use. Here results an enormous saving by the conservation and utilization of planning effort.

Also, standard methods are more apt to result in standard quality, and with less occasion for rejecting output that is below the requisite standards than is the case under Traditional Management.

Effect of Functionalization upon the Worker. — Under Traditional Management, even if the worker often becomes functionalized, he seldom has assurance that he will be able to reap the harvest from remaining so, and even so, neither data nor teaching are provided to enable him to fulfill his function most successfully.

Under Transitory Management the worker becomes more and more functionalized, as the results of motion study and time study make clear the advantages of specializing the worker.

Effects upon the Scientifically Managed Worker. — Under Scientific Management the effects of Functionalization are so universal and so far reaching that it is necessary to enumerate them in detail.

Worker Relieved of Everything but His Special Functions. — Functionalization, in providing that every man is assigned a special function, also provides that he be called upon to do work in that function only, relieving him of all other work and responsibility. Realization of this elimination has a psychological effect on action and habits of thinking. 19

Places are Provided for Specialists. — Functionalization utilizes men with decided bents, and allows each man to occupy that place for which he is fitted. 20 Assignment to functions is done according to the capabilities and desires of those who are to fill them.

Specializing Is Encouraged. — It is most important to remember that the man with any